Full Time, Permanent
To assist in the smooth running and operation of the Worcester Design Department, working alongside the Technical Director, Design Managers and Design Engineers.
Main Tasks of Job
To monitor and research project databases for new / revised information which is critical or could potentially have major implications on the project design.
Uploading, distribution and monitoring of design drawings, RFI’s, EWN’s, Design Trackers / Programmers & Internal record log’s.
Collate and record design time sheets for the company and relay this information to the finance department.
Raise sub-contract design orders and record / distribute.
Arrange departmental meetings and contact handovers between various departments (Sales, Estimating, QS, and Contracts & Design). Production of job specific handover packs together with recording and distribution of actions arising from such meetings.
Initial contact with clients and associated design team members from other disciplines to obtain information critical for design to commence/progress
Monitoring of Compco’s internal Asite system.
Maintaining the overall company design programme and updating weekly progression.
Having an overview of which designer or teams are dealing with which design projects and contractors.
The answering and distribution of incoming phone calls to the relevant recipient
To be flexible and prioritize works accordingly
Qualifications & Training
Experience of administration
Good organisational Skills, including ability to work within tight deadlines.
Ability to work flexibly and as part of a team, and to use own initiative.
Good verbal communication skills, including a pleasant and friendly telephone manner.
Ability to express oneself clearly in writing.
Good typing skills.
Experience in using word processing, spreadsheets, emailing and internet facilities and willingness and aptitude to learn new technology applications.
Company events & social hours
Private medical/dental insurance